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Accounts Receivable Specialist

Tallahassee, FloridaFull-time
About the Job
The Black News Channel, LLC (BNC) is looking for an Accounts Receivable Specialist to oversee all aspects of processing invoices for collection in a timely manner.    In addition, this person will be responsible for maintaining meticulous electronic records for all Accounts Receivable documentation.
 
Essential Duties and Responsibilities: 
Linear Distribution Invoices
  • Process advertising spots sales reports on a monthly basis from OSi Traffic and Billing System
  • Run invoices from OSi and sort for appropriate agencies
  • Prepare all sponsorship and special campaign invoices manually
  • Submit invoices (via mail, e-mail, or EDI)
  • Input invoices into QuickBooks (attach electronic copies of invoice and contract)
  • File all invoices inappropriate electronic folder
  • Prepare and update Accounts Receivable report on a weekly basis
  • Follow-up weekly on all invoices due
  • Record payments in OSi and QuickBooks
  • Scan all checks and maintain a receipts log
  • Reconcile any discrepancies between invoices and payments
  • Prepare a monthly summary report
OTT Distribution Invoices
  • Prepare summary schedule of payment terms for each distribution partner
  • Input all invoices into QuickBooks attaching electronic copies to invoice
  • Maintain electronic files for all invoice submissions
  • Record and code all payments in QuickBooks along with copies of any checks or other documentation
  • Monitor accounts to ensure up to date payments within vendor terms
  • Prepare and maintain a summary report of payment due dates and receipts
 
Reports and General Responsibilities
  • Coordinate collection of new customer forms with Advertising Sales Reps
  • Process new customer credit applications
  • Reconcile in QuickBooks on a weekly basis bank transactions and statements
  • Scan, index and file Accounts Receivable invoices in appropriate customer folder (create folder if new customer)
  • Identify and prepare what reports are needed on a weekly, monthly, quarterly and annual basis
  • Reconcile Balance Sheet Revenue accounts monthly
  • Correspond with customers, respond to inquiries, reconcile customer statements
  • Provide revenue accruals for month-end closing
  • Maintain confidentiality of organizational information
  • Perform other duties as assigned.
 
Knowledge and Skills:
  • Comprehensive understanding of Generally Accepted Accounting Principles (G.A.A.P.)
  • Extensive experience with QuickBooks software systems required
  • Experience with OSi Traffic and Billing system preferred, but not required
  • Practical knowledge of MS Office software packages, especially Excel
  • Ability to work independently with minimal oversight
  • Strong verbal and interpersonal communications skills
  • Reliable, takes initiative and exhibits good judgement
  • Organized and detail-oriented
 
Education and/or Experience:
  • Bachelor’s degree with concentration in accounting
  • Minimum 3 years of related experience

About BNC
 
The Black News Channel (BNC) is an independent network that is minority-owned and operated, and is the nation's only provider of 24/7 cable news programming dedicated to covering the unique perspective of African American communities. BNC provides access to information and educational programming to meet the specific needs of this growing and dynamic community that is also a major consumer of subscription television services. BNC delivers an authentic new voice that represents African Americans in mainstream media and fosters political, economic and social discourse. The network is one voice representing the many voices of African Americans. BNC's programming illuminates truth about the unique challenges facing urban communities and helps close the "image gap" that exists today between the negative Black stereotypes perpetuated by mainstream media news and our enterprising African American communities. 
 

 
It is the policy of The Black News Channel to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any characteristic protected by federal, state or local law. In addition, The Black News Channel will provide reasonable accommodations for qualified individuals with disabilities. Employees and team members are expected to contribute to BNC’s overall team effort. Nothing in this job description restricts the Black News Channel, LLC, (BNC), or executive leadership's right to assign or reassign duties and responsibilities to this job at any time. All staff members are required to be familiar with changes in law, regulations and procedures, as well as report all questionable accounting, potentially fraudulent activity, and/or internal concerns to the attention of The Black News Channel LLC's General Manager or VP of Human Resources.